We are excited to delve deeper into the functionalities of the PDF to Word (PDF to Docx) conversion tool featured in Scholar, a core component of the Rizonesoft Office suite. This tool is engineered to facilitate a seamless 1 to 1 conversion from PDF to Word (Docx), ensuring the integrity and layout of the original content are meticulously preserved. While the default settings are tailored to provide optimal results, we understand that our users may have distinct requirements based on their specific projects.
This guide is crafted to assist you in navigating the customizable settings of the PDF to Word conversion tool, enabling a more tailored conversion output. As you progress through this guide, you’ll gain insights on how to fine-tune the settings to align the conversion process with your particular needs, ensuring the resultant Word documents meet the precise standards requisite for your professional undertakings.
Common Export Options
To begin, launch the Scholar and open the PDF document you wish to convert. Once your PDF is loaded, you have two straightforward options for the conversion. For a quick and simple conversion, you can click on the Export to Docx button, which will initiate the conversion of your PDF to Word (Docx) format. Alternatively, if you desire more control over the conversion process, click on the Export Options button. This will provide you with a range of settings that can be adjusted to customize the conversion to your specific needs, allowing for a more tailored output.
Upon clicking the Export Options button, the Export Options dialog box will appear, presenting you with the Common export options. These settings are universal and apply to all conversion tasks initiated within Scholar. We will start with these Common export options, as understanding them will provide foundational knowledge for achieving seamless conversion results.
Preserve Embedded Fonts
The Preserve Embedded Fonts option pertains to the handling of embedded fonts within the PDF document during the conversion process. When checked, this option will instruct the tool to extract the embedded fonts from the source PDF and incorporate them into the resulting Word (Docx) document. On the other hand, if this option is unchecked, the tool will bypass the embedded fonts in the PDF and instead, utilize similar or substitute fonts available within the conversion tool or the system during the conversion process. This functionality ensures the textual aesthetics and readability are maintained or suitably matched, thus providing a level of control over the font handling to meet your document’s formatting requirements.
Preserve Images and Graphics in PDF to Word Conversion
Preserve Images: This option relates to the handling of images embedded within the PDF. When this option is checked, the tool is instructed to extract and include images from the source PDF into the resultant Word (Docx) document, ensuring that the visual content is accurately transferred. Conversely, when this option is unchecked, the tool will omit the images during the conversion process, which might be preferable in scenarios where image content is not essential or where file size is a concern.
Preserve Graphics: This option is concerned with the treatment of vector graphics. Similar to the Preserve Images option, checking this option will facilitate the extraction and incorporation of vector graphics from the PDF into the Word (Docx) document, maintaining the graphical integrity of the original document. Unchecking this option will result in the omission of vector graphics during the conversion process. This option provides flexibility in managing vector graphics based on your specific document formatting requirements or preferences.
Add a copyright notice to the converted document
The Add copyright notice to converted document, allows you to insert a copyright notice into the resulting Word (Docx) document during the conversion process from PDF. By toggling this checkbox on, a copyright notice will be appended to your document, providing a layer of copyright protection. When toggled off, no copyright notice will be added. It’s important to note that this option does not affect conversions to XML and Excel formats.
Export PDF to Word (Docx) options
Click on the Docx button on the PDF Export Options dialog to access the Docx conversion options. This will unveil a range of settings specifically designed for customizing the conversion process when converting from PDF to Word (Docx) format. Here, you can fine-tune various parameters to ensure the output aligns precisely with your formatting preferences.
Within the Docx conversion options, you will find a section labeled Render Mode, which presents three radio buttons, each representing a different mode of rendering the text from PDF to Word (Docx). The distinction between these modes arises from the inherent differences in text positioning between PDF and Word (Docx) documents. In a PDF, the text is positioned using (x,y) coordinates, while in Word, text is organized within paragraphs.
Here’s a breakdown of the three render modes:
Flowing: This mode is often the most suitable and commonly used for editing purposes. In the ‘Flowing’ mode, the resulting Word document appears as though it has been typed manually, offering a natural and accessible layout for editing. The layout is generated without the use of text boxes, which facilitates easier text manipulation akin to standard Word document editing.
Exact: The ‘Exact’ mode is revered for its precision and speed. In this mode, the resulting Word document is a meticulous replica of the original PDF, matching it pixel by pixel on the (x,y) coordinates. The layout in this mode is crafted using text boxes, which encapsulate the text and position it precisely as in the source PDF, thereby delivering a high degree of accuracy in the PDF to Word conversion. This mode is ideal when exact positional accuracy is paramount.
Continuous: The ‘Continuous’ mode strikes a balance between the ‘Flowing’ and ‘Exact’ modes. In this mode, the layout is created using text boxes, similar to the ‘Exact’ mode, but these text boxes are grouped into blocks, which allow for a degree of continuity and flow in the document layout. This mode can be a favorable choice when seeking a compromise between maintaining a level of layout accuracy and achieving a coherent flow of text for easier editing.
Each of these render modes caters to different requirements and preferences, allowing for a tailored approach to the PDF-to-Word conversion process based on the nature of your document and the intended use of the converted file.
Detect Tables in PDF to Word Conversion
In the General Options group, the first option you will encounter is Detect Tables. This option addresses the fundamental difference in how tables are represented in PDF and Word (Docx) formats. Unlike Word, PDF format does not inherently recognize tables as structured data; instead, tables in PDF are typically represented using graphical lines to demarcate cells.
Here’s how the Detect Tables option operates:
Checked: When checked, this option instructs the conversion tool to analyze the graphical lines within the PDF, identify the patterns that resemble tables, and recreate these as structured tables in the resulting Word (Docx) document. By parsing the graphical lines to detect and recreate tables, this setting facilitates a more structured and editable representation of tabular data in the converted document.
Unchecked: When unchecked, this option will maintain the graphical lines as they are, without attempting to interpret or recreate them as tables in the Word document. This means the graphical representation of tables in the PDF will remain unchanged, but they will not be converted into structured, editable tables in the Word document.
The Detect Tables option provides a level of control over how tabular data is handled during the conversion process, allowing you to choose between a more structured or a more faithful representation of tables based on your specific needs and preferences.
Keep character scale and spacing
The Keep Character Scale and Spacing option plays a crucial role in managing the aesthetics of text representation from PDF to Word (Docx). As you may be aware, PDFs often come with embedded fonts along with specific symbol widths. However, during conversion, the resultant Word document relies on the fonts installed on your system, which may exhibit different symbol widths. This discrepancy can potentially affect the appearance and layout of the text.
Checked: When this checkbox is selected, the conversion tool will work to scale the width of the symbols to align with those in the original PDF, thereby maintaining a consistent character scale and spacing. This ensures that the text appearance in the converted Word document closely resembles that of the original PDF despite the difference in fonts.
Unchecked: Conversely, when this checkbox is left unchecked, the conversion tool will not attempt to scale the width of the symbols, and will instead use the natural symbol widths of the installed fonts on your system. As a result, the character scale and spacing in the converted document may differ from that of the original PDF.
This option empowers you with the flexibility to either retain the original character scale and spacing from the PDF or to allow the natural character scale and spacing of your system’s installed fonts to take precedence, based on your specific needs and preferences for the document conversion.
Show Invisible Text
The Show Invisible Text checkbox is a pivotal feature within the conversion settings that addresses the occurrence of invisible text layered over images in PDF documents. There are instances where a PDF document may encompass a picture with scanned text, and concurrently, have invisible text overlaid on this picture. This invisible text is typically a machine-readable representation of the text in the image.
Here’s how the Show Invisible Text option operates:
Checked: When you select the Show Invisible Text checkbox and uncheck the Preserve Images option, the conversion tool is directed to extract and display the invisible text from the PDF document while omitting the underlying picture. This setting is invaluable when your objective is to obtain only the textual content without the accompanying image, thus ensuring a cleaner and more focused conversion result.
Unchecked: When this checkbox is left unchecked, the conversion tool will not specifically seek to extract and display the invisible text. The behavior regarding image preservation will still be governed by the Preserve Images option.
This feature provides a nuanced control over the extraction of text from images within PDF documents, thereby allowing for a more tailored conversion result based on your specific needs, whether it’s to obtain a text-only version or to retain the original imagery.
Having explored the diverse settings and options within Scholar from the Rizonesoft Office Suite, you are now well-equipped to handle the PDF to Word (Docx) conversion process with precision. The various features discussed, ranging from rendering modes to character scaling, and handling of tables and invisible text, are designed to provide a tailored conversion experience that meets your specific needs.
Once you have configured all the desired settings, simply click on the Export to Docx button to initiate the export process, and obtain your document in Word (Docx) format, ready for further editing or sharing.
My name is Derick Payne, a proud son of George, South Africa, and a seasoned veteran of the tech industry. With a deep-seated passion for programming and an unwavering commitment to innovation, I’ve spent the past 23 years pushing the envelope of what’s possible. As the founder of Rizonetech and Rizonesoft, I’ve had the unique opportunity to channel my love for technology into creating solutions that make a difference. The journey has been fulfilling, the progress invigorating, and the future? Well, the future is limitless.